Position Function
Under the direction of the Chief Financial Officer or assigned Finance supervisor, performs technical accounting and administrative work supporting the City's accounts payable function. Reviews, processes, reconciles, and maintains vendor invoices, payments, vendor records, procurement-card activity, employee reimbursements, and related financial records. Ensures transactions are accurate, properly authorized, adequately supported, and processed in accordance with City policies and applicable requirements.
Essential Duties % of Performance
Processes accounts-payable transactions, including invoices, credit memoranda, employee reimbursements, refunds, and other payment requests. Confirms appropriate coding, documentation, budget availability, and approval; prepares and balances scheduled check and electronic payment runs; and follows applicable City policies, prompt-payment requirements, and internal controls. 60%
Maintains vendor and payment records; reconciles vendor statements and procurement-card activity; responds to routine vendor and department inquiries; and researches and resolves payment discrepancies, escalating unusual or high-risk matters as appropriate. 20%
Provides related Finance and purchasing support, including records management, tax reporting, fixed-asset identification, month-end and year-end activities, audit documentation, bid and auction administration, and other assigned administrative activities. 15%
Performs other related duties as assigned. 5%
Total: 100%
Physical Demand Descriptions
(The following descriptions are provided as an example of potential physical and/or sensory activities and does not address the potential for reasonable accommodation; it is intended as general examples of possible physical/sensory demands that might occur during the performance of the position functions/duties, and are not intended to be all inclusive.)
Bending/Climbing/Balancing - picking up supplies, files, stairs, step stool, walking, standing, filing, etc.
Carrying/Lifting - up to 25 lbs., files, filing, office supplies, etc.
Fine Dexterity - telephone, keyboard, 10-key calculator, computer hardware, writing, and software usage, etc.
Foot Controls - step stools, walking, etc.
Hearing - telephone, meetings, etc.
Pushing/Pulling/Reaching/Stooping/Twisting - supplies, files, file drawers, etc.
Standing - mail distribution, filing, meetings, etc.
Sitting - desk work, meetings, etc.
Vision - writing, typing, filing, reading, auditing, etc.
Walking - around office, to and from building, meetings, etc.
Machines, Tools, Equipment and/or Work Aids
(The following list is intended to provide examples of possible machines, equipment, tools and/or work aids that might be needed to perform position functions/duties and should not to be construed as a comprehensive or complete catalog. This list does not include and does not supersede any requirements with respect to safety or protective equipment, uniforms, apparel, gear or apparatuses required for the performance of any duties described herein.)
Audio/Visual equipment, Calculator, Computer, Copier, Facsimile, Keyboard, Office supplies, Scanner, Software, Telephone, Vehicle, Emergency Plans, etc.
Environment
Duties are generally performed in an office environment. Possible exposure to dust, mold, and electricity.
Requirements/Knowledge/Skills/Abilities
Required qualifications are normally obtained through a high school diploma or GED and two years of progressively responsible experience in accounts payable, bookkeeping, accounting support, or a related financial function. An equivalent combination of education and relevant experience may be considered.
Accounting coursework or an associate degree, municipal accounts-payable experience, and experience with Tyler ERP/Incode or a comparable financial system are preferred.
Working knowledge of accounts payable, bookkeeping, account coding, purchasing processes, internal controls, records management, and applicable reporting and governmental accounting requirements.
Ability to review, process, and reconcile financial transactions; identify and research discrepancies; perform accurate calculations; and prepare payment registers, reconciliations, reports, and supporting schedules.
Ability to exercise sound judgment, follow established procedures, maintain confidentiality, and escalate unusual or high-risk matters appropriately.
Ability to organize and accurately process a high volume of transactions while meeting recurring payment, month-end, year-end, and applicable reporting deadlines.
Ability to read, interpret, and follow applicable laws, policies, procedures, contracts, invoices, and other financial documentation.
Proficiency with Microsoft Office, financial-management software such as Tyler ERP/Incode, and electronic document-management systems such as Laserfiche.
Ability to communicate clearly, provide routine procedural guidance, and maintain effective working relationships with employees, vendors, contractors, public officials, and the public.
Must possess a valid Texas Class C driver license
Must pass all post offer pre-employment processes and/or procedures, to include but not limited to Drug Screen, Physical Examination, and applicable Background Checks.
